Creating a new sector is the ideal way to hide records that are old, you only want certain people to see, you don't want to appear in searches or cannot be deleted due to links in the database.
The first step is to create a new sector:
Log into Acces RDB ProNet as a user with Administrative capabilities.
Click Options and then click Manager.
Click Sector Maintenance and then click New.
In the Sector box enter a name such as 'Archive', 'Old', or 'Hidden' etc.
Click Save.
The Next step is providing access to the sector:
Log into Acces RDB ProNet as a user with Administrative capabilities.
Click Options and then click Manager.
Click User Maintenance and open the User you wish to have access to the sector.
In the Sector section at the bottom of the box, Select the box next to your newly created sector.
Click Save and Close.
This user will now have access rights to put records into that sector.
To change the sector of a record:
Open the record you want to move into this sector.
Under sector add a tick next to your newly created sector.
Remove the ticks from all other sectors.
Click Save and Close.
To see this record, users will have to be granted access to the sector by an administrator and sign into that sector.
To sign in/out of a sector you have access rights to:
Click Options and then click Sectors.
To sign into a sector add a tick next to the sector, to sign out remove the tick.
Click OK.
You will now only see records in the database in the sectors ticked on the previous screen.